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Vice President of Finance & Administration

Apply online only: Please click HERE to submit your application.

 

WHO WE ARE

The Williamson County Convention and Visitors Bureau, known most commonly by its brand name, Visit Franklin, is the official destination marketing organization for all the communities of Williamson County, Tennessee. That means it is our job to share everything that is incredible about our community with the world! By doing so those leisure travelers, groups, conventions, and business travelers to Williamson County enhance the economic prosperity of the entire county through increased travel-related spending. We attract millions of visitors per year, and because of that, the hospitality industry contributes over $1 billion dollars of positive economic impact to the community.

As an organization, we are dedicated to high-quality work representing our hospitality and community partners with credibility, authenticity, and integrity. On the Visit Franklin team, there are lots of personalities, individual talents, experimentation, and of course creativity that comes together in incredible ways here. We value honesty, open communication, and collaboration which creates an environment that cultivates respect, creativity, and innovation. When it comes to good ideas, titles don’t mean much to us. All are welcome to be a part of the process.

The Visit Franklin culture is unique…and that’s why our employees love it here.

JOB DESCRIPTION

Summary

The Vice President of Finance & Administration serves on the Williamson County Convention & Visitors Bureau’s (WCCVB) leadership team as the principal financial advisor and strategic partner to the President & CEO. The position is actively involved in strategic planning, and responsible for creating and implementing financial planning that enables the organization to achieve its mission. In addition to organizational financial management, the position is responsible for the finances of WCCVB owned assets and for providing strategic financial insight in discussions of future investments by the WCCVB or as desired by the WCCVB in Williamson County.

Responsibilities

  • Develop and maintain financial record keeping and reporting systems.
  • Develop and implement financially and administratively related procedures that are efficient and scalable for the workflow of the organization.
  • Manage all aspects of the accounting process, including assignment and oversight of duties to support staff.
  • Prepare monthly financial reports for the President & CEO, and board of directors.
  • Work closely with the President & CEO to prepare and manage annual operating and building budgets, as well as maintain ongoing forecasts when needed.
  • Represent the WCCVB in finance-centric meetings with the Board of Directors, or any subset of the board, and current or potential stakeholders in a professional and knowledgeable manner.
  • Provide enhanced financial forecasting and modeling support for departmental directors in the development of pricing strategies for various revenue streams, including but not limited to retail, co-op ad sales, and host city investments.
  • Identify and use appropriate data to analyze and forecast the impact of increased hotel supply, changing hotel demand, and key metrics on the Williamson County market.
  • Identify and use appropriate data to create feasibility case studies for potential public and private investment in tourism-related products.
  • Work with CPA firm on tax forms, including federal and state tax returns and an annual audit.
  • Ensure all other state and federal tax returns are submitted in a timely fashion, including monthly sales tax returns and annual city and county business tax returns.
  • Assist directors with budget management and forecasting.
  • Ensure an accurate and timely month-end and year-end close.
  • Generate 1099s.
  • Manage building and office-related needs for the WCCVB with support from 3rd party property management as needed.
  • Work with 3rd party property management partner to manage tenants of the building owned by the WCCVB.
  • Assist with IT functions for the office.
  • Manage assignment and oversight of accounting and administrative duties to support staff.
  • Perform other duties as assigned by the President & CEO.

Qualifications & Experience

  • Strong business financial acumen.
  • Strong verbal and written communication skills.
  • Strong inclusive interpersonal, supervisory, and customer service skills are required.
  • Energetic leader with the ability to multi-task, work under pressure and meet deadlines required.
  • BA/BS in Business with an emphasis in accounting.
  • Minimum 10+ years experience managing all aspects of the accounting process.
  • Prefer experience with managing people.
  • Prefer experience with managing financials for building ownership.

 

Apply online only: Please click HERE to submit your application.

 

Affirmative Action / EEO Statement

Williamson County Convention & Visitors Bureau provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Williamson County Convention & Visitors Bureau complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Williamson County Convention & Visitors Bureau expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Williamson County Convention & Visitors Bureau’s employees to perform their job duties may result in discipline up to and including discharge.